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Request for Expressions of Interest Credit Grant H-2540 Communications Agency to Conduct Public Communications and Outreach Campaign for Lignite Power Technical Assistance Project This request for expressions of interest follows the general procurement notice for this project that appeared in Development Business No. 683 of July 31, 2006. The Provisional Institutions of Self-Government of Kosovo (PISG), with support from the donor community, particularly the World Bank through the Lignite Power Technical Assistance Project (LPTAP), is embarking on a lignite power initiative that is crucial for the economic and social development of Kosovo. The objectives of LPTAP are (a) to help the PISG strengthen the enabling policy, legal and regulatory frameworks conducive to new investments in the energy sector; and (b) to assist the PISG to attract qualified private investors to build new capacity for lignite thermal power generation guided by high standards of environmental and social sustainability. The lignite power initiative entails the largest single investment ever undertaken in Kosovo and is of the utmost importance for its development and economic prospects. It is a highly complex project due to its size and also from a technical, social and economic standpoint. The lignite power initiative will have implications regarding population resettlement, environmental impact and water consumption, among others. The Lignite Power Technical Assistance Project (LPTAP) requests the services of a Communications Agency (Consulting Firm) to undertake a public communications and outreach campaign for the lignite power initiative for the next two years. The selected Consultant needs to be aware of the project's complexity and of its potential to touch upon specific sensitivities due to the involvement of foreign bidders. A key objective of the assignment is to provide adequate and timely information to stakeholders to build awareness and enhance a positive public profile of the LPTAP, managing public communications with its stakeholders and the general public through a targeted, planned and sustained outreach campaign. Main tasks of this assignment are: - Put in place a mechanism through which LPTAP can systematically and proactively engage in two-way communications with the public as well as with identified key stakeholders
- Support the role of the LPTAP through high-quality public relations and wider communications activity
- Acquire an excellent grasp of the lignite initiative and current affairs, allowing the LPTAP to take advantage of public relations opportunities in Kosovo and at the international level in a timely manner
- Developing and implementing outcome-oriented communications strategies for the project and proactively address and adapt LPTAP's communication needs in a rapidly changing environment
- Identify project and reputational risks, advise on their management and plan on how to respond to negative comment or crisis
- Develop partnerships to improve dialogue and outreach and to strengthen the project overall effectiveness and image
- Promote the coordination of information flow among the key players, suggest suitable coordination mechanisms with relevant institutions and ensure a unified approach to communication
- Strengthen and sustaining effective relationships with key external constituencies (including the media, civil society, NGOs, academia, businesses, government agencies, international agencies, etc.)
- Provide the LPTAP with expertise to generate brand awareness, to execute successful media events, to reinforce its public presence and to build stakeholders' trust and allies' loyalty ·
- Promote transparency and building public trust by clearly explaining the rules, the actors involved and by disclosing as much information as possible in order to assuage concerns of secrecy and corruption.
- Support the dissemination of the consultations findings and of information related to management of existing resources and promotion of future opportunities/benefits
- Act as focal point for the relation with the media and coordination of official spokespersons and mobilize partners in support of the project.
The period of the assignment is 24 months. The Consulting firm will be selected through Fixed Budget Selection procedures set out in the World Bank’s Guidelines: Selection and Employment of Consultants by World Bank Borrowers, dated May 2004. The Ministry of Energy and Mining now invites eligible consultants to indicate their interest in providing the services. Interested consultants must provide information indicating that they are qualified to perform the services (brochures, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc.). Consultants may associate to enhance their qualifications. For a Consultant submitting the Expression of Interest on behalf of more than one consulting firm, the Expression of interest should clearly indicate the relationship between the firms, i.e. whether such association is in a form of a joint venture (or a consortium) and indicate the lead partner, or in a form of sub-consultancy. In case of a joint venture, all partners shall be jointly and severally liable and will co-sign the contract in case of award. Information and supporting documents demonstrating relevant qualifications of Consultant the following information should be included in the EOI: - For each firm or member of a consortium, a description of similar assignments over the last five (5) years. Please briefly describe the scope of work of such firm or consortium member in each assignment and who the client was. Please indicate ongoing similar assignments. Please indicate previous experience in Kosovo (UNMIK) and in South East Europe
- References (including phone, fax, and e-mail information) of officials in at least five (5) of the similar assignments cited above ·
- For applications by consortia, a signed statement by each member indicating its willingness to participate in the consortium and that the lead member of the consortium is authorized to act on their behalf. ·
- Interested consultants may obtain further information at the address below during office hours 10:00 till 16:00, Monday through Friday except for public holidays, or on the website of the project Website: www.lignitepower.com where the detailed Terms of Reference for this assignment will be available. ·
- Three (3) copies of the Expressions of Interest and supporting documents signed and certified by an authorized representative of Consultant (or the lead partner in case of a consortia) and clearly Marked Expression of Interest for Communications Agency (LPTAP) shall be submitted by 1700 hours (Pristina time) on January 18 2008 to the address below.
LPTAP Project Office Ministry of Energy and Mining Attention: Dr Lorik Haxhiu 24 Maji Str. No.15 Pristina 10000, Kosovo Telephone: +381 38 213 772, Fax: +381 38 213 771 E-mail:
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Website: www.lignitepower.com
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